Job Details

Scheduling Coordinator (CONSULTANCY)

ANYWHERE, United States
  • Employment Type: Direct Hire

TRU Staffing Partners is seeking a Scheduling Coordinator based anywhere in the United States. This role will work closely with the Scheduling Manager and the Recruitment team and will be responsible for coordinating phone/video/in-person interviews with candidates, clients and the TRU team. This is a remote work from home position with possible growth potential. The coordinator must be extremely organized in order to handle many tasks of varying priority and urgency. Possessing a high attention to detail, practicing time management and self-motivated to work in a home setting is a must. Send resumes to [email protected].

To work at TRU means you are part of a family which highlights trust as an important core value. Our employees all work remotely from home and are expected to utilize their time wisely and efficiently. Balance is important to TRU, and our employees are expected to have a life outside of work that inspires them as much as their job. We want you to love what you do. We are in the business of representing people. At all times, TRU employees are expected to treat clients and candidates with honesty, integrity, and respect. These are the foundations of what drives our business and why we hope you will love to work for and with our brand.

  • Coordinating phone/video/in-person interviews with candidates, clients and the TRU team
  • Following TRU’s Standard Operating Procedures
  • Scheduling internal/external phone calls
  • Coordinating travel as needed
  • Willing to also help assist on various projects assigned by TRU team members
  • Willing to take on more administrative functions that carry a higher level of responsibility as the coordinator grows into the role
  • Using of applications/systems including Microsoft Office, Slack, LinkedIn, Zoom, Bullhorn, internet searches
  • Other tasks include: data entry, emailing, proofreading resumes, drafting weekly newsletters, emailing midday/evening updates, participating in conference calls, as well as other various projects/assignments as needed
This role with also assist the Director, Business Development with the following:
  • Identifying new contacts for the BD Manager at potential clients in the vendor, corporate, and law firm space that lead to job openings in the e-discovery, cybersecurity, and privacy sector
  • Monitoring existing clients for new job opportunities and promptly notifying client owner, making sure no new jobs are missed
  • Tracking new leads, identifying new points of contact and entering information into CRM and Slack
  • Performing industry research including: Identifying key decision makers at prospective clients as well as collecting and organizing contact information; following industry publications, leveraging social media to create online dialogue; tracking industry trends that relate to possible future needs in staffing

  • Organization: The scheduling coordinator must be extremely organized in order to handle many tasks of varying priority and urgency. Possessing a high attention to detail, practicing time management and self-motivated to work in a home setting.
  • Responsiveness: The expectation is that when a client asks for an interview to be scheduled, the scheduling coordinator will confirm receipt of the client’s request within 15 minutes, call and email the candidate immediately after, and ensure the appointment is on everyone’s calendar within 24 hours of a client’s request. Scheduling can occur all day, or in peaks and valleys. You must be comfortable with down time to achieve other tasks, and then switch gears and immediately schedule when a client has a request, being available with the ability to multitask.
  • Attitude: Excellent with verbal and written communication, friendly/warm phone demeanor is always expected. You are the ambassador of TRU company culture and must treat every scheduling request with excitement, positivity and approachability all while using best judgement in all interactions.    

CONFIDENTIALITY: The person in this role will be exposed to highly confidential information about company business, operations, and clientele. This individual will be required to sign a non-compete and non-disclosure statement.

TRU Staffing Partners: Our Company, Our Mission, Our Culture:

TRU Staffing Partners is celebrating ten years as a globally recognized, award-winning contract staffing and executive placement search firm representing talent and opportunities in three core industry verticals: cybersecurity, e-discovery, and data privacy. TRU’s vast global network of relationships and unprecedented access to temporary talent have earned TRU extensive accolades, most notably as an Inc. 5000 Fastest-Growing Company 2016 (#1043) and 2017 (#1189) and first place for National Law Journal’s 2018 Legal Outplacement/Career Transition Coaching and 2016 Best National Legal Recruiter, as well as being recognized in 2019 as a Hall of Fame recipient in the Best Legal Recruiter category. TRU represents thousands of active and passive job seekers and has successfully placed hundreds of professionals in the Fortune 1000, Am Law 200, and global software, service, and consulting firm communities. TRU maintains an exclusive global roster of contract cybersecurity, e-discovery, and privacy talent ready to deploy on-premise or remotely within 24 hours. TRU produces a wealth of original content related to job market intelligence and professional development including over one hundred published articles, appearances in over fifty speaking events, dozens of webinars and podcasts, and thousands of TRU Tips featured weekly in TRU’s Hot Jobs Newsletter. Being represented by TRU means inclusion in an elite family of exceptional companies and professionals.

TRU’s deep network of relationships gives us exclusive access to candidates and job openings throughout the United States, Europe, and Asia. TRU collaborates intimately with each companies’ human resources department as well as their direct hiring managers to identify, deliver, and retain talent that suits that companies immediate staffing needs as well as the larger cultural fit within an organization.

TRU also understands our clients’ need for flexible staffing solutions and thusly offers contingency search, retained search, temporary/contract placement, and temporary-to-permanent staffing. TRU understands our clients need for representation and consultation not only when they are looking actively for a new job, but throughout the course of their professional life. We are here to be a constant source of guidance, perspective, and inspiration and take a personal interest in the health, growth, and stability of our candidates’ career.

PLEASE NOTE: This person will work remotely with occasional travel required.


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